3 Tips on Notifying the IRS of a Business Name Change

Recently I had a small-business owner contact me regarding changing the name of his business. We were able to amend the Articles of Organization with the Missouri Secretary of State’s office. That is a routine matter and can be done in one day

This was a healthcare business and it also needed to update its federal tax ID number or EIN (Employer Identification Number). The IRS has a webpage that addresses this topic that can be accessed here: https://www.irs.gov/individuals/business-name-change

Let me share with you 3 tips on notifying the IRS of a Business Name Change:

  • You can call the IRS. Their phone number is 1-800-829-4933. While there are many negative connotations associated with the IRS, I have found the operators on the phone to be surprising pleasant and helpful.
  • You can mail the notice to an address that does not show up on their website. The address I use is:

    Internal Revenue Service
    Internal Revenue Service Center
    Mail Stop 6273
    Ogden, UT 84201-0027

    Make sure to include the “mail stop” number for faster service.

  • You can fax the notice to the IRS. That’s right, the IRS accepts fax notifications of a business name change. And while the fax number is nowhere to be found on the webpage above, I’m happy to share it with you here. It’s FAX: 801-620-7116.

My experience has been that the IRS will not issue a new CP 575, however it will issue a verification of EIN with the new business name on it. Though, it is important to do this well ahead of any deadlines. It can take 2-4 weeks to get the EIN updated.

Missouri CaseNet

We have a public system of justice and Missouri has a great way to allow the public to access most court records: Missouri CaseNet (www.courts.mo.gov). CaseNet is Missouri’s online access to public court records. It is available to anyone seeking information on court cases at those courts that are part of CaseNet.

From an attorney standpoint, I love CaseNet. It allows me to electronically file documents, and to access previously filed documents from any location where I have access to the internet. It is a huge improvement from having to file documents in person or via fax.